May 17, 2024

Form 941 is used by employers to report and pay certain federal taxes. These taxes include:

Employers are required to file Form 941 quarterly, on or before the last day of the month following the quarter end. The quarters are:

  • January 1 – March 31
  • April 1 – June 30
  • July 1 – September 30
  • October 1 – December 31

Employers can file Form 941 electronically or by mail. To file electronically, employers must use the IRS’s e-file system. To file by mail, employers must send the completed form to the IRS address listed on the form.

When completing Form 941, employers must provide the following information:

  • Their employer identification number (EIN)
  • The number of employees they had during the quarter
  • The total amount of wages and tips they paid their employees during the quarter
  • The total amount of social security tax, Medicare tax, and federal income tax they withheld from their employees’ paychecks

Employers must also pay the taxes reported on Form 941 when they file the form. Employers can pay the taxes electronically or by mail. To pay electronically, employers must use the IRS’s e-file system. To pay by mail, employers must send a check or money order to the IRS address listed on the form.

Employers who fail to file Form 941 on time or who fail to pay the taxes reported on the form may be subject to penalties and interest.

Here are some tips for completing Form 941:

  • Gather all of the required information before you start completing the form. This will help you to complete the form accurately and efficiently.
  • Use the instructions that come with the form to help you complete it. The instructions provide step-by-step guidance on how to complete the form.
  • If you have any questions about how to complete the form, you can contact the IRS for assistance.